GRANT APPLICATION TIMELINE 

FOR 2017 - 2018

 

SEPTEMBER 2017

September 1 - Letters of Interest are accepted online   

September 29 - Letters of Interest deadline 
(5:00 PM)


NOVEMBER 2017

Third week - Organizations are notified regarding whether they are being asked to submit a full proposal


JANUARY 2018

January 26 - Full Proposal deadline 
(5:00 PM)


FEBRUARY - MARCH 2018

Site Visits occur


MAY 2018

Second week - Grant Awards for 2017 are announced and organizations notified

May 23 - Annual Grant Spirit Awards Ceremony

SUBMITTING A FULL GRANT APPLICATION

The Spirit of St. Louis Women's Fund (SOS) strengthens the Greater St. Louis community through informed, focused grant-making by educating and inspiring women to engage in significant giving.

All full grant applications must be received on or before January 26, 2018 by 5 pm. 

SOS accepts Grant Applications BY INVITATION ONLY.  Submit a proposal ONLY if you have submitted a Letter of Interest and if SOS has requested a full proposal.

Grants are awarded based on a vote of the SOS membership after prospective grant recipients have successfully completed each step of the SOS grant process. 

Organizations selected to submit a full proposal must follow these steps:

 

STEP ONE:

Download the Full Grant Application User Guide.   

Download the SOS Full Grant Application.

Download the Budget Templates

STEP TWO:

Prepare and/or compile organizational documents, to include:  

  • Evidence of Tax- Exempt Status: Provide a copy of the organization's current IRS determination letter indicating its tax-exempt status. If not a 501(c)(3) nonprofit, then who is the fiscal agent?
  • Financial Documents - Provide proposed project budget using SOS Budget Template, most recently filed Form 990, internally prepared financial statements for the past three (3) years plus organizational budget for the current fiscal year. 
  • Current Funding Sources - A list of organizations, corporations and foundations your organization is seeking funding from for the project, with the status of each request. If the request to SOS is for general operating support, include a list of organizations, corporations and foundations that are or have been solicited from September 2017 through the date of the submission of this proposal and indicate the status of each request.
  • Key Staff - Provide a one paragraph description of key staff, including qualifications relevant to this grant application and length of employment.

STEP THREE:

Once the grant application, budget templates and additional documents are compiled, save and submit as detailed below:

  • Login to the SOS website with your username and password provided when you originally registered for the Letter of Inquiry. Note: If you do not have the username and password you were provided, please contact SOS Technical support at soswomensfund.help@gmail.com
  • Select "Modify Account" and update any changes in your "Organizational Details".
  • Find the "Upload Proposal" button.
  • Upload documents.

STEP FOUR:

All organizations invited to submit a Full Grant Application will receive a site visit from SOS members in Febrary or March each year. Your organization will be notified in advance. The objective of a site visit is to conduct a general due diligence review and to resolve any questions still outstanding after members review the Full Grant Application. SOS recommends that organizations prepare in advance for the site visit.

  • The typical site visit requires 60-90 minutes.
  • The organization's executive director, project manager and at least one board member should attend.
  • Time should be allowed for introductions, an initial presentation, a tour of facility and questions.

STEP FIVE:

  • Organizations will be notified in early April each year if they are being placed on the final membership ballot for grant consideration. 
  • Grants are awarded based on a formal vote of the SOS membership in late April each year.
  • Organizations will be notified in early May each year if they have been selected to receive a grant.
  • Representatives from each organization accepted for a grant will attend the Annual Grant Spirit Awards Ceremony in late May each year.

Useful Tips & Recommendations for completing a Full Grant Application

  • Plan enough time to prepare, collate, scan and upload your organizational documents to SOS’s website.  Allow ample time in the event that you experience technical difficulties so that you will be able to submit by the deadline. For questions, please contact SOS Technical Support at soswomensfund.help@gmail.com.
  • Do not submit handwritten proposals.
  • Do not include any materials other than those specifically requested.

THE DEADLINE TO SUBMIT THE FULL PROPOSAL IS JANUARY 26, 2018 BY 5 PM.